Is an “article in press” “published?” A word about Elsevier’s withdrawal policy
Earlier today, we reported on the withdrawal of a paper from Research Policy, an Elsevier journal. The notice didn’t give a reason, just that the “article has been withdrawn at the request of the authors and editor.”
We’ve seen a number of such opaque withdrawals from Elsevier journals, and thought it was worth some exploration. While Elsevier’s policy here on such withdrawals is clear, as it is in other matters, we take some issue with it:
Articles in Press (articles that have been accepted for publication but which have not been formally published and will not yet have the complete volume/issue/page information) that include errors, or are discovered to be accidental duplicates of other published article(s), or are determined to violate our journal publishing ethics guidelines in the view of the editors, may be “Withdrawn” from ScienceDirect. Withdrawn means that the article content (HTML and PDF) is removed and replaced with a HTML page and PDF simply stating that the article has been withdrawn according to the Elsevier Policy on Article in Press Withdrawal with a link to the current policy document.
The policy gives researchers — and journals — a mulligan. It seems to reflect an old-fashioned view of what “publishing” means, namely that the paper has appeared in a print issue. Sorry, folks, publishing online means something is, well, published. We see no reason why the scientific community does not deserve as full an accounting of such withdrawals as it gets from Elsevier’s retraction notices — which, as we have noted before, generally contain more information that the industry average.
We asked Elsevier for an explanation of their rationale. Spokesperson Tom Reller responded with details about
why we make an explicit distinction between ‘articles in press’ and ‘published articles’, and why the procedures for withdrawing the former are different from those for retracting the latter (particularly the amount of information provided in the notice).
In regard to the explicit distinction between ‘articles in press’ and ‘published articles’, we can see how it may appear as old-fashioned, but it’s still practical in many cases. The most common reasons for AIPs being withdrawn are just very simple, administrative errors such as the same paper accidentally being posted twice or the author accidentally submitting the revised version as a new paper and, when accepted, the wrong version being sent for typesetting. Our approach, and the approach with many, (if not most) publishers, is that it’s more efficient to correct this category differently than fully formally published articles.
I suspect some may disagree with the approach, but we think it’s reasonable for all the parties involved and one largely agreed with by our editors and authors. As you’ve noted in the past we work hard to provide as much detail in our notices as possible, which by definition entails more deliberation and approvals among various parties. That said, this approach is worth reviewing from time to time, as we agree in principle that the date of publication is the date an article becomes citable. On this subject, the article in press stage will gradually disappear for many Elsevier journals as technology changes and we introduce our article based publishing for very many titles.
As Tom suggests, we do disagree with the approach, but we appreciate the thoughtful explanation and that the policy is worth reviewing.
Certainly beats this journal disappearing act version of a policy elsewhere.